RESIDENCY & ENROLLMENT INFORMATION
The District will begin accepting enrollments for the 2014-2015 school year on January 8, 2014, at the Attendance and Welfare Office located at 640 North Delaware Street, San Mateo.
The Attendance and Welfare Office is open:
Regular Office Hours: 8:30 AM to 3:30 PM, Monday through Thursday (Lunch 12:00 to 1:00 PM), Friday 9:00 AM to 12:00 PM (noon)
Extended Hours: 8:30 AM to 7:00 PM Tuesdays/Wednesdays/Thursdays from January 8 through February 21, 2014
Saturday Hours: 9:00 AM to 1:00 PM January 11 and 25 and February 1 and 8
Office Closed for Holiday on January 20, 2014 and February 17, 2014
Priority Enrollment window
Priority 1 Enrollment Window opens 8:30 AM on January 8, 2014 and closes 11:59 PM February 21, 2014. Students who have completed the residency verification and on-line enrollment form during the Priority 1 Enrollment Window will be eligible to:
- Receive priority assignment to their school of residence
- Apply for a Sibling Transfer to another school within the District
- Apply for an Intra-District Transfer to a non-resident school within the District
What happens if students enroll after the Priority 1 Enrollment window?
Incoming students enrolling after the close of the Priority 1 Enrollment window (11:59 PM on February 21, 2014) must still complete the residency verification and on-line enrollment before receiving a school of assignment. Students enrolling after February 21, 2014:
- May be placed at a non-resident school at the discretion of the District if the resident school has reached its capacity
- May not participate in the sibling transfer program.
- May not participate in the intra-district transfer process
- May not participate in high school programming until cleared by the Attendance and Welfare Office and given a school of assignment.
How do families enroll a student?
Call the District Office at 650-558-2299 to schedule an appointment. Scheduling an appointment will begin on November 12, 2013. Enrollment appointments are not required; however, they are strongly recommended. Walk-in appointments will be served after families with appointments.
Bring the proof of residency and additional registration documents to the enrollment appointment. After providing proof of residency, families will be given a personalized ‘snapcode’ that will allow access to the District’s on-line enrollment system. For a list of documents needed for enrollment click on "Proof of Document ".
Use the personalized ‘snapcode’ to log-on to the on-line enrollment system. Upon completion of the on-line enrollment the Attendance and Welfare Office will verify submission.
Once the residency verification and enrollment process is complete student’s are eligible to participate in high school programming.
How will the District retain the residency and enrollment documents?
Copies of all residency and enrollment documents will be maintained at the Attendance and Welfare Office. The same standards of confidentiality that applies to all student records will govern the security of these documents as well. The District has no desire to see personal information such as amount of earnings, taxes, or social security numbers. Preferably such items should be or will be blacked-out prior to submission.
Will the District prevent students from enrolling until proof of residency is demonstrated?
Yes! All students enrolling within the District must satisfy the proof of residency verification and complete the on-line enrollment prior to receiving their school of assignment.
How do families apply for a sibling transfer?
Sibling transfer requests are automatically granted IF the residency verification AND on-line enrollment have been completed during the PRIORITY ENROLLMENT WINDOW (8:00 AM January 8, 2014 through 11:59 PM February 21, 2014). Sibling transfers may be requested while enrolling and completing the on-line enrollment form - no separate application is needed. Failure to complete and submit the on-line enrollment form prior to 11:59 PM on February 21, 2014 will result in automatic denial of the sibling transfer request.
How do families apply for an Intra-District Transfer?
The Intra-District Transfer request is part of the on-line enrollment. No transfer application is needed to apply for a transfer. Failure to complete and submit the on-line enrollment form prior to 11:59 PM on February 21, 2014, will result in automatic denial of the Intra-District Transfer request. Students living with a caregiver or in a shared residence are not eligible to participate in the Intra-District Transfer program.
What if families don’t have access to a computer or the internet?
Attendance and Welfare Office will have computers available for use during our regular business hours. Attendance technicians will be available to provide additional assistance, as required.
Where can I get more information?
Attendance & Welfare Office is committed to assisting our families in completing the residency verification and enrollment process in a timely, efficient manner. You may e-mail us at email@example.com or call us at 650-558-2259.
What happens if families have a change of address?
Board Policy AR 5111.1 specifically states that "When the residence of a pupil has been changed for more than nine weeks without notification to the office of Attendance and Welfare, this shall be considered falsification of address." Families are required to come into the Attendance and Welfare office to complete a change of address immediately after they have relocated. Students will be reassigned to their new school of residency, if the change in residency results in a change in school boundaries.