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Intradistrict Transfers

INTRA-DISTRICT TRANSFER REQUESTS FOR THE 2016-2017 SCHOOL YEAR HAS CLOSED

All transfer requests must have been submitted by February 19, 2016 by 11:59 PM.  The result in not submitting the request by February 19, 2016 by 11:59 PM is an automatic denial of the Intra-District Transfer request. 

Sibling transfers request has closed for the 2016-2017 school year.  

A sibling is defined as "an enrolling student with a brother or sister currently enrolled in the 12th grade or a lower level who lives in the same house with the same parent/guardian."

NOTIFICATION: Families who request a transfer will be notified regarding their transfer request via letter.

Please note: Students living with a caregiver or in a shared family residence are not eligible to participate in the Intradistrict Transfer Program.

If you have questions relating to these procedures, please contact the Office of Student Services at (650) 558-2251.

INTRADISTRICT TRANSFER

 Intradistrict Transfers BP 5116.1 Student

The Board of Trustees desires to provide enrollment options that meet the diverse needs and interests of district students. The Superintendent or designee shall establish procedures for the selection and transfer of students among district schools in accordance with law, Board policy, and administrative regulation.

The parents/guardians of any student who resides within district boundaries may apply to enroll their child in any district school, regardless of the location of residence within the district. (Education Code 35160.5)

 The Board shall annually review this policy. (Education Code 35160.5, 48980)

 Enrollment Priorities

 Priority for attendance outside a student’s attendance area shall be given as follows:

 1. If a district school receiving Title I funds is identified for program improvement, corrective action, or restructuring, all students enrolled in that school shall be provided an option to transfer to another district school or charter school. (20 USC 6316)  (The only San Mateo Union High School District School receiving the Title I funds are Peninsula High School.)

 2. If while on school grounds a student becomes the victim of a violent criminal offense, he/she shall be provided an option to transfer to another district school or charter school. (20 USC 7912)

 3. If a student attends a school designated by the California Department of Education as “persistently dangerous,” he/she shall be provided an option to transfer to another district school or charter school. (20 USC 7912; 5 CCR 11992)

 4. The Superintendent or designee may approve a student’s transfer to a district school that is at capacity and otherwise closed to transfers upon finding that special circumstances exist that might be harmful or dangerous to the student in the current attendance area, including, but not limited to, threats of bodily harm or threats to the emotional stability of the student.

 To grant priority under these circumstances, the Superintendent or designee must have received either: (Education Code 35160.5)

            a. A written statement from a representative of an appropriate state or local agency, such as a law enforcement official, social worker, or a properly licensed or registered professional, such as a psychiatrist, psychologist, or marriage and family therapist.

            b. A court order, including a temporary restraining order and injunction.

5. Siblings are transferred automatically if the application is received by the Director of Attendance and Welfare by the transfer deadline.  A sibling is defined as “an enrolling student with a brother or sister currently enrolled in the 12th grade or a lower level who lives in the same house with the same parent/guardian.

For all other applications for enrollment from outside a school’s attendance area, the Superintendent or designee shall use a random, unbiased selection process to determine who shall be admitted whenever the school receives admission requests that are in excess of the school’s capacity.  A school’s capacity shall be calculated in a nonarbitrary manner using student enrollment and available space. (Education Code 35160.5)

Enrollment decisions shall not be based on a student’s academic or athletic performance, except that existing entrance criteria for specialized schools or programs may be used provided that the criteria are uniformly applied to all applicants.  A specialized school or program is defined as “a program or school designed to meet the unique educational needs of students with disabilities or English Language Learners.” Academic performance may be used to determine eligibility for, or placement in, programs for gifted and talented students. (Education Code 35160.5)

All intra-district transfer decisions are final and not subject to appeal, except as provided in paragraphs 1-4 above.

No student currently residing within a school’s attendance area shall be displaced by another student transferring from outside the attendance area. (Education Code 35160.5)

INTRADISTRICT TRANSFER AR 5116.1

Transfers for Victims of a Violent Criminal Offense

Within a reasonable amount of time, not to exceed 14 days, after it has been determined that a student has been the victim of a violent criminal offense while on school grounds, the student's parents/guardians shall be offered an option to transfer their child to an eligible school identified by the Superintendent or designee. In determining whether a student has been a victim of a violent criminal offense, the Superintendent or designee shall consider the specific circumstances of the incident on a case-by-case basis and consult with local law enforcement as appropriate. Examples of violent criminal offenses include, but are not limited to, attempted murder, battery with serious bodily injury, assault with a deadly weapon, rape, sexual battery, robbery, extortion, or hate crimes.

The Superintendent or designee shall consider the needs and preferences of the affected student and his/her parent/guardian in making the offer. If the parent/guardian elects to transfer his/her child, the transfer shall be completed as soon as practicable.

Transfers from a "Persistently Dangerous" School

Within 10 school days after receiving notification from the California Department of Education (CDE) that a school has been designated as "persistently dangerous," the Superintendent or designee shall notify parents/guardians of the school's designation. Within 10 school days after this notification has been provided to parents/guardians, the Superintendent or designee shall notify parents/guardians of their option to transfer their child.

Parents/guardians who desire to transfer their child out of a "persistently dangerous" school shall provide written notification to the Superintendent or designee and shall rank-order their preferences from among all schools identified by the Superintendent or designee as eligible to receive transfer students. The Superintendent or designee may establish a reasonable timeline, not to exceed seven school days, for the submission of parent/guardian requests.

The Superintendent or designee shall consider the needs and preferences of students and parents/guardians before making an assignment, but is not obligated to accept the parent/guardian's preference if the assignment is not feasible due to space constraints or other considerations. For students who accept the offer, the transfer shall generally be made within 30 school days of receiving the notice of the school's designation from the CDE. If parents/guardians decline the assigned school, the student may remain in his/her current school.

The transfer shall remain in effect as long as the student's school of origin is identified as "persistently dangerous." The Superintendent or designee may choose to make the transfer permanent based on the educational needs of the student, parent/guardian preferences, and other factors affecting the student's ability to succeed if returned to the school of origin.

Other Intradistrict Open Enrollment

Limitations

1. Students moving into the district after the published deadline date for Intradistrict transfers will not be eligible for Intradistrict transfers for the fall semester of the upcoming school year.

2. Students residing with caregivers but whose parents/guardians reside within the district will be assigned to school based upon the attendance area of the parents'/guardians' residence; otherwise, students residing with caregivers will be assigned to a school by the Director of Attendance and Welfare based upon district need.

3. Transfer request for Special Education students will be approved contingent upon the capacity in the existing program and/or the availability of a specific program at the requested school.

Application Process

1. Applications for transfer may be secured from the district Administration Office; the request shall carry the approval of the parent/guardian, or the student if the student is 18 years of age.

2. Applications for transfer are to be submitted to the district Administration Office by the published deadline date each year. Applications received after the published deadline date will not be processed.

3. Siblings are transferred automatically if the application is received by the Director of Attendance and Welfare by the transfer deadline. A sibling is defined as "an enrolling student with a brother or sister currently enrolled in the 12th grade or a lower grade level who lives in the same house with the same parent/guardian."

To implement intradistrict open enrollment pursuant to Education Code 35160.5:

1. Students of parents/guardians who submit applications to the district by the published deadline, shall be eligible for admission to their school of choice the following school year under the district's open enrollment policy. Students not yet enrolled in the district may apply for an open enrollment transfer as part of the online registration process. For currently enrolled students, open enrollment applications shall be available at all school offices and the Attendance and Welfare Office.

2. The Superintendent or designee shall review the capacity of each school and make adjustments as needed annually, based upon the following criteria: district-wide pupil enrollment; available space that ensures all schools have the facilities and seats available to manage future growth; and programmatic needs that:

* maintains equity of access to curriculum and equitable programs across all six of the District's comprehensive high schools

* supports the Smaller Learning Communities (SLC) structure at Hillsdale High School

* supports the International Baccalaureate (IB) Program at Capuchino High School, and

* ensures that all schools have programmatic capacity to handle future growth in student enrollment.

3. When annually reviewing and adjusting the capacity of each school, the Superintendent or designee shall ensure that no less than fifteen seats are available for open enrollment transfers at each school except for Hillsdale High School, where capacity is determined by the number of SLCs.

4. A Transfer Priority List shall be determined by lottery from the eligible pool of intradistrict transfer applicants. Parents shall be notified of their child's place on the list for the school requested. Late applicants shall not be added to the waiting list for the current year.

5. Students shall be enrolled in schools of choice according to their place on the transfer priority list. Once each school has either reached capacity or enrolled all the students on the transfer priority list, the district will allow one-for-one student exchanges between schools based on the Transfer Priority List placement.

6. Students not placed in the school requested using the process outlined above shall be placed on a waiting list in the same order as they appeared in the Transfer Priority List.

7. The Superintendent or designee shall provide written notification to applicants as to whether their applications have been approved, denied, or placed on a waiting list. If the application is denied, the reasons for denial shall be stated.

8. Approved applicants must confirm their enrollment within 10 school days of being offered a space in the requested school.

9. Any complaints regarding the selection process shall be submitted to the Superintendent or designee.

Notifications

Notifications shall be sent to parents/guardians at the beginning of each school year describing all current statutory attendance options and local attendance options available in the district. Such notification shall include: (Education Code¬?48980)

1. All options for meeting residency requirements for school attendance

2. Program options offered within local attendance areas

3. A description of any special program options available on both an interdistrict and intradistrict basis

4. A description of the procedure for application for alternative attendance areas or programs and the appeals process available, if any, when a change of attendance is denied

5. A district application form for requesting a change of attendance

6. The explanation of attendance options under California law as provided by the CDE

Regulation SAN MATEO UNION HIGH SCHOOL DISTRICT

approved: February 28, 2013 San Mateo, California