Attendance Policies

  • Aragon requires that students attend all classes as printed on their schedule. Students who cut a class will have consequences assigned. If a student wishes to change a course, class attendance is still required until an official schedule change has been approved and printed.

    When a student is absent, a parent/guardian should notify the Attendance Office on that day ideally before 9:00am. A parent/guardian should fill out the absence form on the website, call, or email each day the student is absent. If a note is submitted instead of a phone call, notes should be submitted to the Attendance Office on the day of the student’s return to school between 7:30am and 7:50am. For extended illness, a note from a doctor must clear absences for five or more consecutive days.

    Written Notes, e-mails or Voicemails MUST include the following:
    Student Name
    Number of Days and Dates of Absence
    Reason for Absence
    Telephone Number (in case Parent/Guardian needs to be contacted)
    For Notes: Parent/Guardian Signature

    The attendance form submission, phone call, email, or note must be received within 48 hours of the absence for the absence to be cleared. If no notification is received during the student absence, the absence will be recorded as a truancy/cut within the student’s attendance records. No changes will be made to a student’s attendance record after two weeks.

    CA Educational Code (Section 46010) lists the following excuses for absence from school:
    Personal illness or injury – A signed verification from a doctor is required if the absence has been five days or more.
    Quarantine under the direction of a county or city health officer.
    Medical, dental, optometric, or chiropractic appointment.
    Attendance at funeral services for a member of the immediate family.
    Observance of a religious holiday – Any student of any religion shall be excused if the absence was for the purpose of observing a religious holiday consistent with the student’s creed or belief.
    Jury Duty/Court Appointment.
    All other absences are unexcused, including vacations and college visitations.

    NOTE: 18 year old students are expected to follow ALL attendance procedures as any other student. Adult students still need parent/guardian verification for absences.

    Personal Vacations:
    Teachers are under no obligation to provide make-up work for homework, tests, or projects. Students should not miss any tests, and, especially, should not miss their final exams. Please take advantage of scheduled school holidays to plan vacations and/or college visitations.

    Leaving Aragon during the school day:
    Aragon is a closed campus. Students must not leave campus during school hours or miss class without first obtaining a “Permit to Leave” from the Attendance Office during non-instructional time. To get a “Permit to Leave”:
    A parent/guardian should fill out the attendance form online or call, or students should drop off their parent/guardian note at the Attendance Office in the morning.
    Students can pick up the Permit before school, at brunch/lunch, or between periods.
    We do not interrupt classes to pull a student out for a pre-scheduled appointment, they MUST have a “Permit to Leave” in advance of needing to leave class. Students leaving school without obtaining a “Permit to Leave” will be assigned a truancy mark for the period that was missed, the absence will not be corrected after the fact.

    Illness During the Day:
    When a student becomes ill during the school day, the student is to report to the Health Office. The Health Aide will contact a parent/guardian or follow the parent’s instructions on the Medical Emergency Card if a parent/guardian cannot be reached. Students must either go home or return to class. They may not remain in the Health Office for more than one class period.

    Automated Phone Dialer System:
    San Mateo Union High School District uses an automated calling system to notify parents of all period absences. The automated system calls home ONLY if your student missed one or more class periods that were not excused, the system does not call home when students are late to class. Attendance is updated regularly on Aeries and the Aeries Parent Portal can give details about any absences and tardies daily.

    It is EXPECTED that students will be in class, in their seats, and ready to work when the bell rings. Students that are marked tardy to class will receive a phone call home. Multiple tardies to class will result in consequences.

    It shall be the responsibility of the student to be in class on time. Students not seated when the class bell rings are late. Students should check-in with all teachers after an unplanned excused absence and make arrangements for all missed work. Students may request copies of the work missed during a tardy or truancy, but teachers are not obligated to grade, correct, or give feedback. The class syllabus will provide a more detailed guide. Students should monitor attendance online and talk to their teacher if corrections need to be made.

    Teachers require punctual attendance from their students and assign penalties for students who habitually come to class late. It is the responsibility of the teacher to maintain an accurate record of class tardies for each student. Teachers will detail their tardy policies – and consequences of habitual tardiness – in course syllabi distributed to students. Detentions will follow the guidelines outlined in Behaviors For Learning. (see “Student Behavior” for more details)

    During the first week of school, Teachers will explain BFL rules and review the process steps for the tardy policy. The teacher’s attendance records remain the official record for attendance as defined by California Education Code. Teachers will need to give consent to the attendance office for any attendance corrections.

    Parents/Guardians should monitor the attendance of their student through the phone dialer notification system and Aeries Parent Portal. Please discuss with your student their reported attendance issues and impress upon them the need to be in class on time to receive the complete benefits of their teacher’s curriculum and classroom activities.