Attendance

  • School Attendance Review Board 

    The District School Attendance Review Board (SARB) attempts to understand why students experience attendance problems and makes every effort to assist in correcting the problem(s).  

    Learn more: https://www.smuhsd.org/Page/4685

    Chronically Absent Students
    SMUHSD contracts with EveryDay Labs to help provide proven interventions to reduce chronic absenteeism by 10–15% districtwide through proactive, personalized outreach paired with inbound support for families in their home language. The unique approach requires no change in school-level practices. Intervention is rigorous in its evidence basis, research, and design—but thoughtful and supportive in its delivery. We monitor attendance data and target our families. When students become at risk of learning loss,  supportive nudges are sent by text and mail that provide access to support. The personalized, consistent outreach, in families' home language, district-wide has proven to help improve attendance of students. 

  • Hillsdale Attendance Guidelines

    It is our goal to ensure that no student’s academic performance is adversely affected by inconsistent attendance for any reason.

    It is the responsibility of the family to communicate with the Attendance Office each day in the event of absence.  It is recommended that an email be sent to hhsattendance@smuhsd.org or, alternatively, call (650) 558-2608

    If an absence is not excused by the end of the school day, parents will be contacted at home or at work via our autodialer system.

    Students AND Parents have 48 hours to clear an absence; after which time it will be recorded as a truancy (cut). NO EXCEPTIONS!!  [Parents and Students should check the school’s online tools for daily attendance updates.]

    Visit SMUHSD Administrative Regulation 5113 to see a list of excused absences.

    No student will be sent home before the close of the school day unless the parent/guardian has been previously notified.  Individual class period “cuts” may not be cleared by a parent after the student has left campus.

    The following TRUANCY and TARDY policies will be enforced for all Hillsdale students by administrators, advisors, and other school personnel:

    • Should a student accumulate 4 periods of cuts or 9 tardiness events in a given 6-week grading period, students will lose the privilege of participating in any (non-class-related) school function (including athletics, dances, school plays, etc.) for the following six weeks. 
    • If a student has more than 8 but fewer than 12 tardies in a given 6-week grading period, (s)he may appeal for a pardon one time in the four-year career at Hillsdale. The administration will consider reduced consequences based on the appeal. A student MAY NOT appeal in order to attend dances. A student may not appeal 13 or more tardies.
    • Advisors, teachers or school administration may choose to enforce additional consequences as deemed necessary.

    Students and families will receive support from the advisor and Improved Student Attendance Team (ISAT) when the school becomes aware of patterns or excessive levels of truancy or chronic absenteeism.

    Improved Student Attendance Team (ISAT Team)

    The ISAT Team:

    • Brett Stevenson, AP,  9th, 10th and 12th Grade
    • Sarah Prensky-Pomeranz, AP, 11th Grade
    • Allison Adle, SMPD School Resource Officer
    • Oscar Gonzalez, Community Outreach
    • Jaime Gomez, Community Outreach

    Attendance Intervention

    At Hillsdale, advisors work with students and families to support positive attendance patterns. Students and families will receive a warning letter when a student reaches:

    • Ten period cuts OR seven days of excused absences. The warning letters simply explains that the student is now exhibiting attendance patterns that can adversely affect student achievement and that if the pattern continues, the student can be placed on an ISAT contract with Hillsdale High School.

    • At 21 period cuts, an advisor may refer a student to our Tier Two team if the advisor feels like their interventions are not working. If referred, the ISAT team will meet with the student and parent and an ISAT contract will be put in place between the family, student and the school. The goal of the ISAT team is to interrupt the poor attendance patterns while considering all available Tier Two supports. Once the student is on contract, the ISAT team will monitor the student’s attendance on a weekly basis and assign consequences should the student cut one or more classes in a given week. The family will be notified of the consequences.

    • At 14 days of excused absences, students and families will receive a letter requiring a conference to be held to discuss the nature of the chronic absenteeism. The school may require a doctor’s note for each subsequent absence and a contract can be put in place between the family, student and the school. The ISAT team will work with the counseling department to make sure that we are aware of any extenuating circumstances.

    • Failure to attend school consistently once a student is on an ISAT contract, students and families will receive a letter requiring the family and  student to appear before the district School Attendance Review Board (SARB). The SARB panel will put the student and family on notice that if any future truancy should occur from this point forward, the student and the family could be referred to a County School Attendance Review Board.