Bring Your Own Device (BYOD) Policy
Providing students and staff with a 21st century digital learning environment is part of the SMUHSD core values. Beginning with the 2012-2013 school year, SMUHSD allows students to bring their own technology devices (laptops, smart phones, eReaders, tablet computers, iPads, etc.) to use at specified times during the school day. Use of devices to enhance learning in the classroom will be pursued when deemed appropriate at individual teacher discretion. Starting with the 2021-2022 school year, all students will be issued a Chromebook. Students keep Chromebooks for all four years.
SMUHSD is providing wireless connectivity as a guest service and offers no guarantees that any use of the wireless connection is in any way secure, or that any privacy can be protected when using this wireless connection. Use of the SMUHSD wireless network is entirely at the risk of the user, and San Mateo Union High School District is not responsible for any loss of any information that may arise from the use of the wireless connection, or for any loss, injury or damages resulting from the use of the wireless connection. All users of the SMUHSD network are bound by the district’s Acceptable Use Policy for Technology. By entering “Accept” when prompted by SMUHSD Network, you are agreeing to all of the above cautions and policies as they pertain to non‐district devices. Students who do not accept the terms of service will not be able to access the SMUHSD Network. The terms of service prompt will post each time an outside user attempts to use this network. Once on the SMUHSD network, all users will have filtered Internet access just as they would on a district owned device.
All students in the San Mateo Union High School District use a home to school communication tool called Canvas. Canvas provides parents and students access to calendared events, grades, and assignments. The tool allows everyone in a student’s academic life to “stay in the loop” with that student. This service is free and can provide access to this information from any internet accessible computer.
Google Apps for Education
In addition to bringing their own devices, students will have access to their own Google Apps account, including Gmail, within the school’s domain. Find the link on your schools web site to obtain instructions about how to log into your account.
With teacher approval, students may use their devices in the classroom to access and save information from the Internet, collaborate with other learners, and utilize the productivity tools available to them through their student Google Apps accounts such as:
- Google Calendar – Everyone can organize their schedules and share events, meetings and entire calendars with others.
- Gmail – Each student will have an email account with 7 gigabytes of storage per account and search tools to help them find information fast.
- Google Drive – Students and teachers can create documents, spreadsheets and presentations and then collaborate with each other in real-time inside a web browser window. Word Processing, Presentations, Spreadsheets, and Forms are all part of Google Drive.
- Google Sites – Create a site and edit it the same way you'd edit a document with no technical expertise required. Your site can bring together all the information you want to share, including docs, calendars, photos, videos and attachments.
When a student brings his/her own technology device to a school campus, it is mandatory that the device utilize the SMUHSD wireless network. For example:
- A San Mateo High student will choose the “SMHS” wireless ID, and accept the terms of service outlined on the splash page. By accepting the terms of service, staff and students are accepting the terms of the SMUHSD Student Acceptable Use Policy. Once on the SMUHSD wireless network, all users will have filtered Internet access just as they would on a district-owned device.
Frequently Asked Questions
I brought my device to school to use in the classroom, but my teacher said I couldn’t use it in her classroom. Can I still use it? The teacher in the classroom has the final say on procedures in the classroom. If they ask you not to use your device, then you should follow those directions. Access is available but not guaranteed for each classroom situation.
I am uncertain on specific policy regarding times and locations my personal device can be used during the school day. Exactly when am I allowed? I have my laptop/mobile device with me in class. How do I get on the Internet now?
Most laptops or other personal technology devices (smart phones), will detect a wireless connection when you are near one. Your device should prompt you to join an available network. When prompted, choose the student wireless ID from the list (for example: SMHS). Once you choose this network and open an Internet browser, you will log in using your SMUHSD network username and password.
My laptop is not prompting me to choose a wireless network. Is there another way to connect?
In the settings menu of your device, there is usually a network access icon. Go to this icon and choose your campus student wireless ID from the list or prompt your computer to look for wireless networks in range. Always consult your device’s owner’s manual for exact directions for accessing a wireless network.
I need to save my work onto my SMUHSD student G: drive. Why can’t I access this resource from my device?
Within SMUHSD, you are on a wireless network that is designed to give you Internet access only. It is not the same as the network you would normally access from a district owned computer. You will not see your G: drive, so you will need to save your work in your Google Apps account. You can access that account from anywhere you have connectivity—at home, school, Starbucks, McDonalds, etc.
I just can’t get my laptop to connect to the network. Can I get some help from someone?
It is not the responsibility of your teachers or other SMUHSD staff to troubleshoot individual devices during the school day. Check your owner’s manual for issues concerning connectivity.
What if my laptop or phone is stolen or damaged? What recourse can I take?
Students bring electronic communication devices to school at their own risk, just like any other personal item. The district will not be held responsible if an electronic device or other item is lost, stolen, or misplaced, including those that have been confiscated.
I don’t have my own electronic communications device to bring to school. Will I be penalized or miss out on instruction?
No! It is not mandatory for students to bring a device, even if they do own one. When electronic devices are used to enhance learning in the classroom, students without a personal device will be provided access to an appropriate district-owned digital device. Keep in mind that learning can be enhanced greatly for the entire class even if only a handful of students have a device!
Is it required that I use the SMUHSD wireless? Can I use my own 3G or 4G service?
It is absolutely required that you use the district filtered wireless and is stated as such in the District’s Acceptable Use Policy. Using your own wireless provider during school is a breach of both agreements and the violation will result in confiscation of your device. Student filtering is required by federal law of all public schools. The Children’s Internet Protection Act (CIPA) requires all network access to be filtered, regardless of the tool you use to access it while in a public school. Your laptop or phone is the device. The network you are using while at school belongs to SMUHSD and will be filtered.
Am I allowed to connect my laptop to an open network port and gain access to the internet?
No. SMUHSD only provides access to personal devices through the wireless network.
Am I still held accountable for the Acceptable Use Policy (“AUP”) I signed at the beginning of the school year even though this is my own personal computer?
Yes. The Acceptable Use Policy for SMUHSD remains in effect even when you are using your own laptop, smart phone, iPad etc. Each time you attempt to access the network at school you will be prompted to accept the terms of service, which include the AUP. Violating the terms of the AUP would be a violation of school rules and would be dealt with by a campus administrator.
Are there any guidelines that must be followed when I’m using my device on the proper wireless and during the designated times at school?
Use of electronic communications devices during the school day is a privilege. Adherence to the guidelines below is essential to maintaining an academic environment and the integrity of the classroom.
Using functions on electronic devices in any manner that disrupts the educational environment, from within or from outside the classroom, or violates the rights of others, including, but not limited to using the device to cheat, violate school conduct rules, harass or bully staff or students or use their device for unlawful purposes will be subject to disciplinary action, up to and including suspension, expulsion and will be reported to the local authorities.
Using any device that permits recording the voice or image of another in any way that either disrupts the educational environment, invades the privacy of others, or is made without the prior consent of the individuals being recorded is prohibited. Also, using any device that permits recording the voice or image of another to take, disseminate, transfer or share audio, images, video or photographs that reveal private parts of the body that are ordinarily covered by clothing is prohibited. The possession of pornographic images or video on any electronic device is prohibited.
Acceptable Use Policy
The San Mateo Union High School District offers student access to the district computer network for electronic mail and the internet. To gain access to email and the internet all students under the age of 18 must obtain parental permission.
Responsible Use Policy
The responsible use policy directs all students in the San Mateo Union High School District to embrace a common set of guiding principles as they utilize technology to enhance their learning, collaborate, and communicate with school and community members. The Chromebook Agreement further outlines student expectations regarding the use of their district provided chromebooks.
Student Responsible Use Policy
Bark for Schools
Monitoring of District issued devices and accounts for student safety is critically important to SMUHSD, which is why we use Bark for Schools to help us protect our students both online and in real life while using our school-issued accounts. Bark monitors for signs of potential issues like: cyberbullying, suicidal ideation, sexual predators, threats of violence, and more. When possible dangers arise on school-issued accounts, Bark for Schools sends SMUHSD alerts so we can address the situation in a timely manner. These alerts also give us insights that help us promote the wellness of the entire student body. We strive to help keep our students safe online.
For more information please visit Bark for Schools website: https://www.bark.us/schools or contact the Director of Student Services, Don Scatena at firstname.lastname@example.org.